Finance Officer

JOB DESCRIPTION for the FINANCIAL OFFICER
 
The Financial Officer reports directly to the Director of Operations. The Financial Officer also works closely with the Executive Team in budget planning and monthly meetings.  The Financial Officer works closely with the Board of Directors in the budget and audit approval processes, and works on special projects as requested by the Executive Director and the Director of Operations.  The Financial Officer directly supervises the Senior Financial Assistant and the Finance Administrator.   
 
Duties include responsibilities in the following areas:

  • Responsible for implementation and maintenance of all organizational financial controls. 
  • Restructure and improve managed processes for efficiency and productivity of the Finance Department.
  • Support all financial aspects of grant application and administration.
    • Perform financial analysis to determine financial benefits to CLC prior to application submission
    • Prepare all financial documentation and budgets for grant applications
    • Conduct ongoing record of all expenses incurred for each specific grant
    • Prepare all reporting and invoicing documentation required by each specific grantor
  • Manage all aspects of organizational budget including preparation of monthly and yearly closing financial statements.  Develop spreadsheet models to support financial statements and targets.
  • Ongoing analysis and oversight of balance sheets, profit and loss statements, budget variances and resolution; work with Executive Team to resolve any variances.  Assist Executive Team in cost savings initiatives and working capital optimization.
  • Support ongoing organizational planning efforts through forecasting and operational budget activities.
  • Provide financial and budgetary information to the Board of Directors, Board Finance Committee, and Board Audit Committee as requested by the Executive Team and the Executive Director.
    • Attend Board meetings as requested
    • Attend all Finance Committee meetings
    • Attend all Audit Committee meetings
    • Prepare and present all budgetary documents requested
    • Answer questions about the fiscal status of the organization, annual budget, annual audit, and annual tax filings
  • Responsible for all internal and regulatory reporting and all state and federal tax reporting.
  • Monthly Labor Statistics
  • Multiple worksite quarterly reports
  • Annual Economic Statistic report for non-profit organizations
  • Assist outside CPA firm in annual audit and federal/state tax filing preparation.
  • Review and approval of 1099’s
  • Review and manage banking and lending relationships and prepare all reporting information required for lending.
  • Monthly Borrowing Base Certificates
  • Monthly reconciliation of all bank accounts for month end reporting
    • Interim Financial Statements
  • Develop investment proposals for AOC mandated Reserve.
  • Other duties and responsibilities as requested by the Executive Director and Director of Operations.

 
QUALIFICATIONS:
 
A degree from an accredited university in accounting.  CPA certification preferred but not required.  At least five years of experience in non-profit accounting including financial reporting, analysis, forecasting, budgeting, cash management, auditing, grants administration and financial controls.   The Financial Officer must have solid interpersonal skills and ability to interface with all employees, including the Executive Team and Management Team.  The Financial Officer must have the ability to work closely with the HR Manager, the IT Administrator and outside vendors.  The Financial Officer must be computer proficient, and have extensive knowledge of GAPP, the ADP Payroll system, QuickBooks for Non-Profits, and demonstrated proficiency in A/R, A/P & G/L account analysis, financial statements & management reporting, credit reviews & approvals, job costing & variance analysis, accounting polices/procedures development & establishment, and payroll administration.
 
The Finance Officer must have excellent written and verbal communication skills, and organizational abilities.  She or he will be approachable, diplomatic, and comfortable working in teams, and individually. 
 
An operable automobile, valid California driver's license, automobile insurance and an operable cell phone are required at all times while working for Children's Law Center of Los Angeles.
 
Children's Law Center of Los Angeles is an equal opportunity employer and does not discriminate in hiring or promotion on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age, or gender identity, or any other characteristic protected by law.